energyshare Fund 2012 - Terms and Conditions
1. Any group applying to this round of funding from the energyshare fund will be deemed to have agreed to these terms and conditions by virtue of either making an application on energyshare.com or by uploading a project on peoplefund.it during the relevant time period.
2. There are two different ways that groups can obtain funding in this round. Firstly, groups may apply for up to £2,500 on energyshare.com by following the application process here. Alternatively, groups may apply for match funding of £5,000 by uploading a project on Peoplefund.it here.
3. Applications for up to £2,500: The opening date for applications is 10th April 2012 and the closing date is 10th May 2012. The promoters reserve the right to extend the deadline and if so, this will be clearly advertised on energyshare.com. However, groups are urged to assume that no extension will be made. There is no match funding requirement. There is no other judging criteria than that contained herein and as may be published here. There will be a maximum of three winners of this funding. Please note that unfortunately, judges will not have the resources to give individual feedback to unsuccessful applications or any reasons about their decision and will not be able to enter into any correspondence.
4. Applications for match funding of £5,000: The opening date for applications is 10th April 2012. Groups will be required to raise £5,000 of funding using peoplefund.it. Funding from other sources cannot be included. Donations will be limited to £100 per person (and per credit card/ bank account). Limited to the purpose of this fund round, both the transaction and admin fees will be waived. There will be a maximum of five winners of match funding. Winners will be those who meet these terms and conditions and are the first five groups to raise the £5,000. They will then receive match funding to the value of £5,000 from the energyshare fund. The closing date for new applications is 10th May but all projects uploaded by this time will be able to continue raising funds until their 6 week deadline is up. More information on how peoplefund.it works can be found here.
5. Previous fund winners – please note that groups who have previously won funding from the last energyshare fund round will not be eligible to apply in this second round. This is because this round is aimed to act as seed funding and support groups in their early stages. Additionally, energyshare aims to support as many groups as possible. However, groups who have previously received funding from other sources will be eligible to apply.
6. Definitions
“Application Form” means the energyshare application form which has been submitted online by your Community Group on www.energyshare.com or your project submission on peoplefund.it
“Group” means a group registered on www.energyshare.com
“energyshare” means the brand operated and owned by KEO Films which works in partnership with its Founding Partners to promote renewable energy, energy efficiency and community led energy projects
“energyshare Fund” is part of the Energy For Tomorrow Fund and is set up to deliver the objectives in section 7
“Funded Groups” means Groups who are successful in being awarded funding from the energyshare Fund
“Energy For Tomorrow Fund” means a not for profit organisation established by the Centrica group of companies which provides funding to the energyshare Fund and which the energyshare Fund is a part of
“Founding Partners” means the Founding Partners of energyshare which are made up of British Gas and River Cottage
“Project” means the Project as outlined by your Group in your Application Form
7. The energyshare Fund Objectives (“The Objectives”)
7.1 To deliver against the Carbon Reduction requirements of the Ofgem Green Energy Supply Certification Scheme applied to the energyshare tariff.
7.2 To support Community based renewable energy projects across Great Britain, both in terms of reduction of energy consumption and renewable generation at home, at work and in the community.
7.3 To develop renewable power and energy-saving technologies, and improve existing ones, while communicating progress with the energyshare community and beyond.
7.4 To educate and inform communities and promote energy efficiency and renewable energy at a local level.
8. The Energy For Tomorrow Fund’s role and responsibilities and limitations of liability
8.1 The Energy for Tomorrow Fund will ensure that British Gas has not and will not claim some or any of the measures under CERT which it is claiming as part of the energyshare Tariff’s Energy Supply Certification Scheme compliance.
8.2 Please note that the Energy for Tomorrow Fund reserves the right to withdraw its support from the energyshare Fund or to make alterations in the scope, timescales or Funding at any time and we will endeavour to give you reasons for this. In the unlikely event of this happening we will try and give you reasonable notice and consult with you about the withdrawal or variation arrangements.
8.3 British Gas, energyshare or The Energy for Tomorrow Fund will not accept any liability in relation to goods or services provisioned through the Energy For Tomorrow Fund.
9. Your Commitment
9.1 You confirm that all information provided by you on energyshare.com and peoplefund.it is true and correct and that you have all permissions and consents from all other group members to make your application.
9.2 You confirm that any person(s) or organisation(s) which own any building(s) and or land which are referenced in your Group’s Application Form as a beneficiary of energyshare funding has given permission to be part of your Group project.
9.3 You agree to spend any monies from the energyshare fund in accordance with your application.
9.4 The Founding Partners and The Energy for Tomorrow Fund expect your Group to fulfil the responsibilities outlined in these terms and conditions for the duration of your Group Project for which the awarded funding applies. Should you need to stop your commitment or refuse all or some of the Funding provided, you will give The Energy for Tomorrow Fund a minimum of two months notice. And during this time, your roles and responsibilities as set out in section 13 will continue.
10. Scope of Funding
10.1 In order to fulfil the requirements for inclusion in the Green Energy Supply Certification Scheme (GESC), funding will be limited to paying for, or contributing to goods and services directly linked to, (and as defined by the “GESCS Requirements for Certification of Tariffs” as follows):
10.1.1 Renewable energy technology installations
10.1.2 Energy efficiency measures
10.1.3 Behavioural change measures
10.2 In order to achieve the above and in line with the objectives of energyshare, the energyshare fund reserves the right pay for, or contribute to the following goods and services, provided it is directly linked to one of the above:
10.2.1 Training and education
10.2.2 Feasibility Studies
10.2.3 Advice on forming a legal entity, submitting a planning application (or appeal), negotiating a lease for land access, preparing and issuing a community share option
10.2.4 Civil works related to abovementioned measures
10.2.5 Maintenance and operation related to abovementioned measures
10.2.6 Research and development
10.3 The energyshare fund will not pay for, or contribute to the following goods and services:
10.3.1 Personnel expenses, transport and subsistence
10.3.2 IT and software
10.3.3 Management, supervision, administration or consultancy fees, other than as defined above
10.3.4 Finance and fundraising costs, other than advice as defined above
10.3.5 Organisation overheads
10.3.6 Employee salaries and overheads, other than as defined above
10.4 Funding awards will consist of donation(s) from The Energy for Tomorrow Fund in the form of cheques or purchase orders supplied by British Gas Trading Limited (“British Gas”) or through the payment of an invoice from a supplier which has been pre-approved by British Gas. A single cheque may be paid to the Group upon receipt of quotations provided to British Gas as to how the monies will be spent, for the Group to then administer individual payments. In this instance, all receipts will ultimately need to be provided to British Gas within 3 months for audit purposes. Please note, a single cheque will only be paid to a Group who is a legal entity. However, payments will only be made if the invoices have been incurred in accordance with these terms and conditions.
10.5 In the case of match funding, all restrictions on how monies can be spent and the processes for payment apply only to the £5,000 received from the energyshare fund. Any match funding received from the public via peoplefund.it can be spent as the group wishes, save that all monies must be spent in accordance with what the group has told the public that it will use monies for, such as in their profile on both energyshare.com and peoplefund.it. To understand how monies raised via peoplefund.it will be physically provided to the group, please read here.
10.6 If any group who makes an application for match funding via peoplefund.it but fails to become a winner, they may choose to continue the fund raising process on peoplefund.it in order that they may still attract financial support for their group from the public. In that event, again, any monies raised can be spent as the group wishes, save that all monies must be spent in accordance with what the group has told the public that it will use monies for, such as in their profile on both energyshare.com and peoplefund.it. Please note the rules on what happens if a group fails to meet its target in the timeframe that the group chooses here.
11. Timescales for expenditure
11.1 All monies from the energyshare fund must be spent by the group within one year of the fund round closing.
11.2 All monies from the energyshare fund must be spent within 3 months of receiving the cheque or purchase order or obtaining pre-approval for an invoice from British Gas.
11.3 In the event that the Funding is not used within one year of award, in accordance with the Green Energy Supply Certification Scheme, it is normally expected that projects submitted to demonstrate compliance will be operational within three years of the end of the compliance period. If this is not the case, or is not likely to be the case, you must report this to Energy for Tomorrow at the earliest opportunity.
11.4 Please note that the Energy for Tomorrow Fund reserves the right to withdraw funding should your Group fail to report significant Project delays and/or not make reasonable effort to ensure your Project and Project responsibilities are completed within the timescales above. In the unlikely event of this happening we will try and give you reasonable notice and consult with you about withdrawal or variation arrangements.
12. Measurement of energy and CO2e Savings
12.1 Should any monies be spent on an energy generating installation or energy saving measures, your group will be required to provide Energy for Tomorrow with a report every six months during the period of 24 months from funding award.
12.2 Your report must cover all energy usage that will be impacted by the funding your Group receives from energyshare.
12.3 All reported figures must be compliant with the requirements of the Green Energy Supply Certification Scheme and must include where applicable:
12.3.1 Evidence and specification of renewable energy technology installed
12.3.2 Estimated generation of the funded generation measure(s) per year (in kWh), with quotations from the installer or seller of the generation equipment to support this figure
12.3.3 Measurement and evidence of actual energy generated
12.3.4 Evidence and specification of energy efficiency measures installed
12.3.5 Estimated savings of the funded energy efficiency measure(s) per year (in kWh), with quotations from the installer or seller of the measure to support this figure
12.3.6 Measurement and evidence of actual energy saved
12.3.7 Evidence of behavioural change or educational measures carried out including evidence of their impacts
12.3.8 Historical energy consumption for the period and for at least one year prior for buildings involved
12.3.9 Details of any significant change in use of buildings within the period
13. Your role and responsibilities
You agree that you will:
13.1 Allow access for the Founding Partners, the Energy for Tomorrow Fund and/or local stakeholders to visit your group for media/press events or other occasions related to energyshare , for the duration of your project and for a minimum of two years from funding award, provided notice of no less than one week is given in advance;
13.2 Use all reasonable endeavours to ensure that you and such of your volunteers, staff, agents and beneficiaries of funding as are directly involved in your Group do not criticise, or talk or write negatively in public or with third parties about energyshare or its partners and associate organisations or its products or services as this could reflect negatively on a large group of committed people;
13.3 At all times use your best endeavours to make a positive and constructive contribution to all activities in which your Group is participating in with regards to energyshare;
13.4 Keep the information within your Group’s energyshare profile up to date for the duration of your project and for a minimum of two years from funding award;
13.5 Add the words "an energyshare project, made possible by British Gas", whenever your Project is referred to, whether in physical or digital media;
13.6 Log the power your Project generates at WATTS Going On on www.energyshare.com; and
13.7 If requested in addition:
13.7.1 Keep a quarterly blog of your progress on www.energyshare.com;
13.7.2 Facilitate the filming of your Group’s project if asked by energyshare, with agreement that the Group’s contribution can be published in all media, without restriction, in connection with energyshare and its Founding Partners;
13.7.3 Complete and circulate a press release using a template to be provided by energyshare; and
13.7.4 Share your advice and learnings with energyshare members and partners on www.energyshare.com or in person, for example, through a Q&A session.
14. Suppliers
14.1 Groups will be entitled to choose their preferred supplier(s) of goods and services to receive Funding on the condition that for any good or service within British Gas’ business, British Gas is to be given the opportunity to match any quote provided by any other company and should British Gas be able to match it, British Gas shall be the preferred supplier.
14.2 You may not choose the following energy suppliers and/ or their subsidiaries to supply goods and/or services paid for through the energyshare Fund: Ecotricity, Good Energy, Green Energy, LoCo2, Ovo Energy, Scottish and Southern Energy, Co-operative, nPower, EDF, E.on, Scottish Power or M & S Energy. This list may be updated from time to time and any changes will be made publicly available on www.energyshare.com.
14.3 The Energy for Tomorrow Fund will not be responsible for obtaining any permits or permissions required for any installations funded by the energyshare Fund.
14.4 The Energy for Tomorrow Fund will not be responsible for the provision of any required structural surveys and/or strengthening construction works to buildings, land or structures in relation to a funded microgeneration or energy efficiency technology installation.
15. Property, intellectual property and Data Protection
15.1 Any products including but not limited to renewable energy technology installations, energy efficiency measures behavioural change measures including “Feed in Tariffs”, “Renewable Heat” incentive or any other associated physical or financial benefits which are received by your Group via the Energy for Tomorrow Fund will become either the property of your Group or the property of the owners of the land and/or buildings in which measures are installed.
15.2 All other materials (including all copyright and other intellectual property) used as part of energyshare remain the property of the Founding Partners.
15.3 You agree that any photographs or video footage (“Images”) that the Founding Partners take of you, your Group members or project participants (with permission taken at the time) or uploaded by you, your Group members or project participants to energyshare.com will remain our property and can be used by us and the Energy for Tomorrow Funds at any time for inclusion in public relations and media materials relating to energyshare including displaying Images on our websites and third party websites including networking websites, or webcasts, broadcasts, electronic or printed media in their original format or edited or altered in any way which we deem appropriate.
16. General
16.1 Should the Founding Partners discover a group has breached these terms and conditions, funding may be withdrawn and if at that time any monies have already been given to the group, they must be repaid in full. A decision on whether there has been a breach will be that of the Founding Partners and their decision will be final.
16.2 These terms and conditions constitute the entire agreement between the parties.
16.3 Variations. No alteration or variation to these terms and conditions shall be valid unless made in writing and signed by you or on behalf of your Group and the Energy for Tomorrow Fund.
16.4 Law. You and the Energy for Tomorrow Fund also agree that these terms and conditions are governed by the laws of England and Wales and any dispute shall be tried by the courts of England and Wales.
17. Energy for Tomorrow can be contacted at Millstream, Maidenhead Road, Windsor, Berkshire SL4 5GD and email enquiries can be sent to lucy.papworth@centrica.com.
